Executive Assistant – CEO Office

About the role

The Executive Assistant supports the CEO in day‑to‑day operations, handling documentation, planning cadence, structured follow‑ups, and internal coordination in a high‑velocity, AI‑native environment.

Key responsibilities

• Capture high‑quality, structured notes in executive and board meetings and translate discussions into clear action items with owners and deadlines.
• Maintain organized, searchable documentation systems, draft memos, summaries, and internal briefs.
• Support quarterly and annual planning processes, assist in preparing board decks and executive materials, and ensure visibility over key company‑wide priorities.
• Track execution commitments across teams, follow up on deadlines, and escalate slippage early.
• Manage executive scheduling, prioritize tasks, and coordinate internal and external communications.

Required profile

• Former founder, operator, or builder experience, or strong analytical background (consulting, finance, research, technical environments).
• Exceptional structured writing ability and strong analytical reasoning.
• High attention to detail, ability to synthesize complex discussions into clarity, and comfort operating without ego in a support capacity.
• Strong discretion, professionalism, and a preference for execution over visibility.