Executive Administrative Assistant II

About the role

The University of Maryland Global Campus (UMGC) is hiring an Executive Administrative Assistant II in Adelphi, MD. The position provides executive-level secretarial and administrative support to a key executive or official designated by the institution, often handling highly confidential or sensitive matters. It is a non-exempt regular position.

Key responsibilities

• Prepare and revise manuscripts, correspondence, charts and forms, proofread materials and compose replies to general inquiries
• Sign important correspondence and edit outgoing letters for accuracy, policy and factual correctness
• Set up and maintain complex filing systems and databases, and research and summarize information for reports
• Screen incoming correspondence and calls, and schedule appointments and meetings, including briefing the executive and taking meeting notes
• Arrange travel, handle administrative follow-up and recordkeeping, and assist in preparing the departmental budget
• Act as intermediary for the executive, explain administrative decisions to staff and ensure confidentiality
• Use automated office equipment such as fax machines, computers, printers, voice messaging and email

Required profile

• High school diploma or GED
• Six years of secretarial experience, including one year providing primary secretarial support to a key administrator
• Applicants may need to complete the institution's skills assessment

Required skills

• Word processing, database and spreadsheet software
• Business English, spelling, grammar and arithmetic
• Knowledge of UMGC policies and procedures
• Effective oral and written communication and ability to plan and prioritize complex assignments

What we offer

• Salary range of $50,000 to $64,000
• 14 days paid vacation, 15 days sick leave, 3 personal days and 16 paid holidays
• Health, dental, vision and prescription coverage, plus life, accidental death and disability insurance
• Flexible spending accounts and retirement plans (ORP or MSRPS) with supplemental 401(k), 403(b) and 457(b) options
• Tuition remission for collegiate and regular staff