Desktop Publishing Assistant (Spanish)

About the role

The Department for General Assembly and Conference Management is seeking a Desktop Publishing Assistant fluent in Spanish to support the Digitization Project. The role is based in New York and involves ensuring that Spanish‑language documents are accurately digitized, metadata‑enriched, and published according to UN standards.

Key responsibilities

• Scan physical documents and perform quality control on all digitized Spanish files.
• Verify and edit metadata (titles, dates, descriptions, subjects, speakers, etc.) to meet DGACM policies.
• Research and compile missing information from primary and secondary sources.
• Check files in and out of the publishing system and ensure correct language submission.
• Perform additional related tasks as required by the Project Manager.

Required profile

• Professional competence with strong attention to detail and ability to meet deadlines.
• Commitment to gender equality and collaborative teamwork.
• Ability to remain calm under pressure and apply sound judgment.

Required skills

• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency with Adobe Creative Suite – InDesign, Photoshop, Illustrator, Acrobat.
• Experience in desktop publishing, graphic software, and metadata techniques.
• Strong research and editorial skills.