Data Entry Specialist – Vehicle Title Processing

About the role

We are looking for a detail‑oriented Data Entry Specialist to join our fast‑paced operations team that processes vehicle titles nationwide. The role involves managing end‑to‑end title documentation, ensuring compliance across all U.S. jurisdictions, and working closely with internal teams, vendors, auctions and state agencies.

Key responsibilities

• Process vehicle titles, registrations, recovery affidavits and related documents for every U.S. state.
• Review title paperwork for accuracy, completeness and compliance, and take corrective actions when needed.
• Enter and maintain title requests and inventory data in internal systems.
• Prepare, audit and file financial, compliance and state‑required documentation.
• Support remarketed vehicle inventory by posting and validating title information.
• Perform high‑volume administrative tasks such as filing, scanning, copying, packaging and shipping documents.
• Keep state forms, manuals and operational references up to date.
• Provide customer service via phone and email and coordinate with vendors, auctions, agencies and internal stakeholders.
• Generate invoices, reports and status updates for assigned accounts.

Required profile

• High school diploma or equivalent.
• Previous experience in office administration, data entry, title processing or document management preferred.
• Strong attention to detail and ability to handle high‑volume work accurately.
• Excellent organizational, communication and customer‑service skills.
• Proficiency with Windows‑based systems and Google applications.
• Typing speed of 45–60 WPM preferred.
• Ability to prioritize tasks, meet deadlines and maintain documentation integrity.

Required skills

• Windows OS
• Google Workspace (Docs, Sheets, Drive)

What we offer

• Hourly pay of $17‑$18.
• Medical, dental, vision, life insurance and short‑term disability.
• Voluntary benefits, Employee Assistance Program and commuter benefits.
• 401(k) retirement plan.
• Paid sick leave, holiday pay and other statutory leave.