Data & Billing Specialist (Remote)

About the role

Acadia is looking for a full-time Data & Billing Specialist to act as a key backup and support partner for its finance leadership. The role works closely with the Assistant Controller to master the billing engine (Ordway) and provides high-level data support to the Head of Finance and Controller. It is remote, with a full-time 8-hour day Monday to Friday and at least 3 hours of overlap with US Eastern Standard Time.

Key responsibilities

• Learn to translate SOW contract terms into subscription models in Ordway, eventually taking the lead on daily Ordway management under the Assistant Controller's oversight.
• Keep the sync between Ordway and QuickBooks Online (QBO) working so the general ledger stays clean.
• Support the Head of Finance and Controller with ad-hoc data requests, financial reporting and audit preparation.
• Audit data cleanliness across financial systems so reporting is fully reliable.
• Use tools such as Coupler and SaasAnt to import and manipulate data accurately.
• Look for ways to streamline the tech stack (Ramp, Cube, Claude AI) and propose more efficient workflows.

Required profile

• Extensive experience managing end-to-end billing cycles and complex invoicing workflows, with accurate, timely revenue capture.
• Experience automating manual processes to improve team efficiency.
• Strong data manipulation skills in complex spreadsheets.
• Knowledge of international accounting nuances (e.g., transfer pricing) is a plus.
• Comfort using AI tools such as Claude to boost productivity and data analysis is a plus.

Required skills

• Advanced proficiency in QuickBooks Online (QBO) and Google Sheets/Excel.
• Ordway is a major advantage; knowledge of Ramp, Cube, Coupler or SaasAnt moves you up the list.