Clinic Assistant – Physical Therapy

About the role

The Department of Physical Therapy at the Lennar Foundation Medical Center in Coral Gables is seeking a full‑time Clinic Assistant. The role supports patient care operations by handling clerical and administrative tasks, ensuring smooth flow of information between patients, clinicians and support staff.

Key responsibilities

• Assemble, complete and file patient charts, maintaining accurate records.
• Transcribe physicians’ orders and flag incomplete histories for correction.
• Order and manage unit supplies, receive and distribute inventory.
• Obtain laboratory and radiology reports, notify physicians of results.
• Use IDX RIS/PACS to track patient arrivals and communicate delays to the front desk.
• Greet patients, verify information, and guide them to dressing rooms.
• Document equipment issues and report to management.
• Copy and distribute patient paperwork, assist with scanning and filing.
• Answer telephone inquiries and report unusual incidents promptly.

Required profile

• High school diploma or equivalent.
• At least 6 months of relevant administrative or clinical support experience.
• Strong attention to detail and ability to prioritize under pressure.
• Discretion in handling confidential information.
• Willingness to work evenings, nights or weekends as needed.
• Commitment to the University’s core values.

Required skills

• Proficiency with IDX RIS/PACS systems.