Campus Secretary

About the role

The Campus Secretary provides comprehensive administrative and secretarial support to the Campus Director/Headmaster and various departments. This role ensures smooth daily operations, handles confidential information, and serves as a primary point of contact for parents, staff, and external visitors.

Key responsibilities

• Assist parents with enrollment forms and maintain cumulative record folders in compliance with state and school requirements.
• Communicate professionally with parents, staff, and corporate contacts via email, phone, fax, and in‑person.
• Prepare and distribute school reports, timesheets, curriculum orders, and purchase orders for corporate approval.
• Maintain student attendance records and submit them to the PEIMS Coordinator; ensure timely enrollment data submission.
• Track student withdrawals and document appropriate leave codes.
• Greet visitors, determine their needs, and direct them to the correct department.
• Provide support for special projects, meetings, and conferences.

Required profile

• Minimum one‑year certificate from a college or technical school.
• At least two years of office experience, including proficiency with Google Workspace and Microsoft Office.
• Strong ability to handle confidential information securely.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and develop effective working relationships.
• Willingness to travel as needed.

Required skills

• Google Workspace (Docs, Sheets, Drive, Gmail, etc.)
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Typing speed of 60+ words per minute
• Proficiency with standard office equipment (printers, scanners, fax machines)