Bilingual Executive Administrative Assistant (English/Spanish)

About the role

We are seeking a proactive Bilingual Executive Administrative Assistant to support senior leadership in a fast‑paced environment. The role requires fluency in English and Spanish and a strong ability to manage complex schedules, travel, and communications.

Key responsibilities

• Maintain complex, detailed calendars for senior executives.
• Screen incoming calls, prioritize inquiries, and handle confidential information.
• Coordinate logistics for internal and external meetings, both virtual and in‑person.
• Arrange and manage domestic and international travel itineraries.
• Organize events, including catering, transportation, and venue setup.
• Process invoices and travel & expense claims, ensuring compliance with policy.
• Assist with staff onboarding and off‑boarding, including equipment and system access.
• Draft high‑quality emails and communications for all organizational levels.
• Maintain departmental documents such as org charts and executive bios.
• Prepare and edit spreadsheets and presentations for client meetings.

Required profile

• Minimum five years of executive administrative experience, preferably supporting a Managing Director or equivalent.
• Demonstrated tact and sound judgment in handling confidential matters.
• Excellent interpersonal, written, and oral communication skills.
• Strong telephone etiquette and ability to juggle competing priorities.
• Ability to work onsite five days a week, Monday‑Friday.
• College degree is a plus.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Concur expense reporting system (preferred)

What we offer

• Competitive hourly wage ranging from $37.43 to $43.43.
• Full‑time benefits package including medical, dental, vision, 401(k) match, commuter benefits, and more.
• Paid sick leave in accordance with state and local laws.