Bilingual Administrative Assistant

About the role

The company is a global Swiss‑based organization looking for a bilingual Administrative Assistant to support its CEO and leadership team in New York. The role combines executive assistance, office operations and translation duties in a fast‑paced, collaborative environment.

Key responsibilities

• Provide day‑to‑day administrative support to the CEO and senior leaders.
• Translate verbal and written communications between English and French for executives, clients and partners.
• Manage executive calendars, schedule meetings, appointments and conference calls.
• Draft, proofread and distribute professional correspondence in both languages.
• Welcome visitors, answer and direct calls, and act as the first point of contact.
• Maintain confidential physical and electronic records and organise documents.
• Support office operations and assist with special projects using Microsoft Office, Google Workspace and internal systems.

Required profile

• Fluent in English and French, both written and spoken.
• Minimum 3 years of experience in an administrative, executive assistant or receptionist role.
• Strong organisational skills with the ability to multitask and meet competing deadlines.
• Professional demeanor with the ability to handle confidential information discreetly.
• Excellent written and verbal communication skills.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience using Google Workspace.
• Familiarity with CRM systems or internal databases (a plus).

What we offer

• Competitive base salary ranging from $85,000 to $100,000 per year.
• Hybrid work model combining office presence with remote flexibility.
• Opportunity to work in a dynamic, international environment.