Assistant, Diamond and Gemstone Acquisition

About the role

We are a globally recognized fine‑jewelry house seeking a polished professional to support our Vice President of Stones & Acquisitions and, on occasion, the Founder. This in‑person position in New York City requires discretion, poise, and a solid understanding of the jewelry industry.

Key responsibilities

• Provide primary administrative support to the Vice President, managing schedules, appointments, and travel arrangements.
• Coordinate high‑stakes meetings, events, and shipments of stock, client, and acquisition pieces.
• Maintain detailed spreadsheets and tracking systems for acquisitions, inventory, and sourcing projects.
• Oversee stone inventory processes, organization, and product tracking.
• Handle daily data entry and ensure accurate operational documentation.

Required profile

• Bachelor’s degree.
• Prior experience in the jewelry industry, especially with diamonds and gemstones.
• Exceptional discretion handling sensitive material.
• Strong organizational skills and ability to remain poised under pressure.
• Refined, polished demeanor suitable for representing the executive office.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with inventory management systems.