Advancement Assistant

About the role

Sinai Akiba Academy is seeking a dynamic, detail‑oriented Advancement Assistant to support the Associate Head of School for Institutional Advancement and the broader Advancement team. This full‑time, on‑site position ensures smooth daily operations of the Advancement Office, assists with events, and serves as the primary liaison for the Parent Association.

Key responsibilities

• Coordinate event logistics with the Operations Team, Admissions, Parent Association, and Development office, including vendor management, room reservations, equipment setup, and refreshments.
• Support the Gala and Auction Committee by entering items into auction software, following up with volunteers and vendors, and ensuring successful silent auctions.
• Assist with Giving Tuesday and other Advancement events as needed.
• Build trust‑based relationships with Parent Association leadership, align initiatives with school priorities, and attend PA meetings to set agendas and track action items.
• Guide communication flow for accuracy and consistency, and provide project‑based support for PA and school events such as Back‑to‑School Community, monthly Shabbat Shuks, Annual Challah Bake, Holiday Boutique, and Book Fairs.
• Prepare expense reimbursement forms and vendor requests for approval and serve as the primary point of contact between the school and the Parent Association.

Required profile

• Strong organizational and administrative abilities.
• Excellent interpersonal skills to build and maintain relationships with volunteers, vendors, and PA leaders.
• Ability to align initiatives with school policies and brand standards.
• Detail‑oriented with a proactive approach to problem‑solving.
• Comfortable handling multiple projects and deadlines in a fast‑paced environment.

Required skills

• Proficiency with auction software for event management.