Administrative Specialist – Accounting & Office Support

About the role

We are seeking a dependable, detail‑oriented Administrative Specialist to support our construction and transportation businesses. The role combines accounting assistance with general office duties in a busy, team‑oriented environment.

Key responsibilities

• Scan, code, and upload Accounts Payable invoices and organize credit‑card receipts.
• Assist with Accounts Receivable invoicing, basic accounting data entry, and payroll support.
• Track tax‑exempt status for projects and prepare exemption forms.
• Maintain electronic project documents and audit supporting documentation.
• Provide front‑desk reception, answer calls, handle mailings, and keep common areas stocked.
• Run occasional local business errands as needed.

Required profile

• Organized, dependable, and detail‑oriented with ability to work independently and in a team.
• Comfortable prioritizing multiple responsibilities in a busy office.
• Valid driver’s license and prior administrative or office experience.
• Basic bookkeeping, AP/AR, or payroll experience preferred.

Required skills

• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with data entry, scanners, printers, and electronic filing systems.