Administrative Secretary

About the role

The Administrative Secretary provides comprehensive administrative, secretarial and clerical support to an assigned department and its leadership, ensuring smooth daily operations and effective communication.

Key responsibilities

• Perform complex administrative, secretarial and clerical functions, including drafting correspondence, preparing reports, minutes and agendas.
• Manage incoming and outgoing mail, screen calls, greet visitors and provide information on regulations and procedures.
• Maintain calendars, coordinate meetings, travel arrangements and inter‑departmental activities.
• Handle confidential tasks for department heads and supervisors, including bookkeeping, cash account balancing, invoice processing and payroll support.
• Prepare purchase requisitions, obtain quotes, order supplies and monitor departmental expenditures.
• Develop and improve workflow procedures, create forms and maintain records, statistical data and program reports.
• Dispatch work orders, maintain radio communication logs and assist with special projects as requested.

Required profile

• Trusted with handling confidential information.
• Strong organizational abilities and capacity to manage multiple tasks simultaneously.
• Attention to detail for proofreading, data entry and record‑keeping.
• Ability to interact professionally with staff, visitors and external agencies.

Required skills