Administrative Secretary

About the role

The Administrative Secretary provides essential office and program support for the Community Center facility and Parks & Recreation Department. This role handles front‑desk duties, data entry, record keeping, and assists in program development and supervision.

Key responsibilities

• Perform general clerical duties, including filing, billing, and checking.
• Type, proofread, and process correspondence, forms, memos, and statistical charts using a word processor.
• Act as receptionist: answer phones, greet the public, and provide information on departmental policies.
• Enter, edit, and retrieve data via computer terminals and generate computerized reports.
• Maintain organized alphabetical and numeric filing systems.
• Operate standard office equipment and handle departmental mail distribution.
• Prepare requisitions, purchase orders, and manage vendor interactions for supplies and equipment.
• Assist in planning, implementing, and overseeing department programs and activities.
• Resolve inquiries and complaints from staff, elected officials, and the public.
• Schedule appointments, manage the Department Head’s calendar, and facilitate information exchange.

Required profile

• Experience performing a wide range of clerical and administrative tasks.
• Strong communication skills for interacting with the public, staff, and officials.
• Ability to work flexible hours, including nights and weekends.
• Attention to detail in data entry, filing, and document preparation.

Required skills

What we offer

• Competitive hourly wage ranging from $14.00 to $24.00 based on experience and qualifications.
• Comprehensive benefits package.
• Opportunities to contribute to community programs and events.