Administrative Receptionist – New York

About the role

The Administrative Receptionist will be the first point of contact for clients, visitors and callers at Winston Taylor’s New York office. You will ensure smooth communication flow, manage visitor access and support attorneys and operations staff with a range of administrative tasks.

Key responsibilities

• Answer and direct incoming external and internal calls, providing information as appropriate.
• Greet clients and visitors, announce their arrival, and guide them according to firm policies.
• Manage visitor registration, security notifications and allocation of visitor offices and name‑plates.
• Schedule and confirm conference rooms, arrange catering, food, and IT requirements using the firm’s booking system.
• Process invoices in the accounts‑payable system and prepare weekly catering charge‑back reports for accounting.
• Support operations and facilities by handling concierge inquiries, office supplies and other ad‑hoc requests.

Required profile

• Professional appearance and demeanor with strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Excellent organizational skills and attention to detail.
• Comfortable working in a fast‑paced legal environment.

Required skills