Administrative Program Specialist – A

About the role

The Administrative Program Specialist‑A serves as the primary procurement assistant for District 62, supporting acquisitions and leading lower‑level staff. Reporting to the Administrative Program Manager 2, the incumbent exercises independent judgment on non‑routine situations and ensures compliance with state and federal procurement and accounting policies.

Key responsibilities

• Manage approximately $19 million in property control inventory, assigning identification numbers to assets valued at $1,000 or more.
• Maintain accurate inventory records, conduct annual inventories, and track small tools and accountable items using spreadsheets and databases.
• Oversee the disposal process for surplus or damaged property, preparing required forms and coordinating logistics.
• Assist district acquisitions, provide guidance to junior staff, and document all accounting activities.
• Support payroll, purchasing, and accounts payable functions as needed.

Required profile

• Three years of experience in administrative services, or six years of full‑time work experience in any field, or a bachelor's degree (experience substitution allowed).
• Demonstrated ability to drive results, make accurate judgments, manage resources, and communicate effectively.
• Experience in inventory control, payroll, purchasing, or accounts payable is strongly encouraged.

Required skills

• Proficiency with spreadsheets
• Database management

What we offer

• Opportunity to work within a mission‑driven public agency focused on safe and reliable transportation infrastructure.
• Professional development and leadership experience in a governmental setting.