Administrative Coordinator

About the role

The Administrative Coordinator supports the Houston branch of SCA by handling office management, operational tasks and accounting functions. The role is primarily onsite with the flexibility to work from home up to three days per month.

Key responsibilities

• Coordinate expense payments and verify journal entries in SAP.
• Process inventory adjustments, sales cancellations and expense allocation entries.
• Issue service invoices, support month‑closing activities and conduct sales, cost and profit analysis.
• Assist internal and external audits and maintain accounting files.
• Perform receptionist duties and manage building access, office services and sublease tenant support.
• Organise office events, annual Advisory Board meetings and coordinate vendor contracts.
• Manage company mobile devices, onboarding/off‑boarding logistics and basic IT troubleshooting.
• Maintain confidential records, support emergency preparedness and contribute to process improvements.

Required profile

• Highly organized, dependable and resource‑ful professional.
• Ability to manage multiple responsibilities across finance and office operations.
• Strong attention to detail and adherence to compliance and record‑keeping policies.
• Effective communication with internal teams, building management and service providers.

Required skills

• SAP
• Microsoft Excel
• Basic IT troubleshooting
• Mobile device management