Administrative Assistant – Warehouse & Transportation Support

About the role

SpartanNash is seeking an Administrative Assistant to provide clerical and administrative support for its distribution center warehouse and transportation operations in Norfolk, Virginia. The role involves handling documentation, data compilation, mail processing, and basic accounting functions to ensure smooth daily operations.

Key responsibilities

• Respond to routine inquiries by phone, in person, or written correspondence and direct them to the appropriate contact.
• Gather information, compile data, and generate reports such as KPIs and transportation metrics.
• Sort incoming mail, prepare outgoing mail, and ship packages to service centers, vendors, and retail locations.
• Administer and reconcile petty cash, driver allowance accounts, and other fund accounts, ensuring timely submission of checks and invoices to corporate accounting.
• Assist corporate accounting with daily check deposits, vendor account setup, invoice coding, and processing of reclaim invoices and charge‑backs.
• Support warehouse operations by reviewing and sorting invoices, processing billing corrections, handling Pay‑on‑Delivery invoices, and verifying purchase orders and receiving records.
• Review time‑clock and transportation paperwork to ensure accurate calculations and timely processing.

Required profile

• High school diploma or equivalent; additional office administration or accounting coursework preferred.
• Experience in an administrative or clerical role, preferably within a warehouse, logistics, or transportation environment.
• Strong attention to detail and ability to manage multiple tasks accurately.
• Basic understanding of accounting principles and cash handling procedures.

Required skills