Administrative Assistant – Safety Operations

About the role

We are seeking an Administrative Assistant to support our safety team in Bakersfield, California. This position blends office coordination, record management, and communication support to keep safety programs organized and compliant.

Key responsibilities

• Manage daily administrative tasks for the safety team, including document preparation, filing, and correspondence.
• Create, organize, and circulate safety reports while tracking incident and near‑miss data.
• Maintain presentation materials, safety documentation, and data records, ensuring accuracy and timely updates.
• Arrange safety training sessions, monitor employee completion, and provide training support.
• Assist with onboarding by preparing employee files, coordinating safety equipment distribution, and confirming required safety steps.
• Organize meetings, audits, and compliance activities, serving as the administrative point of contact for safety matters.
• Support accident and incident follow‑up, including coordinating testing and preparing return‑to‑work paperwork.
• Keep training logs and compliance records current to meet company standards and regulatory requirements.
• Draft memos, reports, charts, and other business documents with high accuracy and professionalism.
• Partner with leadership on training and compliance initiatives and contribute to special projects such as safety presentations and manuals.

Required profile

• Minimum 3 years of administrative support experience, preferably in safety, compliance, or a similar office environment.
• Strong document management, scheduling, and front‑office/reception skills.
• Excellent written communication abilities for reports, spreadsheets, and memos.
• Ability to work effectively with employees, management, and cross‑functional teams.
• Working knowledge of training coordination, compliance tracking, or record‑keeping processes is a plus.

Required skills

• Data entry with high attention to detail.

What we offer

• Opportunity to work within a dedicated safety team.
• Professional development and training support.
• Competitive benefits through Robert Half’s talent solutions network.