Administrative Assistant – Project Hire

About the role

Walt Disney Imagineering is seeking an Administrative Assistant to support a project team. The role involves handling communications, managing calendars, coordinating meetings, and providing comprehensive office administration.

Key responsibilities

• Act as primary contact for all incoming communication and ensure professional handling.
• Manage team members' calendars, schedule meetings, and arrange travel.
• Prioritize daily communications, meetings, and action items.
• Prepare executive‑level presentations, emails, spreadsheets, and other correspondence.
• Maintain electronic filing systems, process expense reports, and handle workflow through SAP/Workday.
• Set up and tear down conference rooms, coordinate catering, and support VTC technology.
• Monitor office and trailer supplies, order stock, and oversee custodial services.

Required profile

• Minimum three years of administrative or office support experience.
• Ability to handle confidential information with discretion and diplomacy.
• Strong initiative, ingenuity, and proactive communication skills.
• Flexibility to adjust working hours as project needs dictate.

Required skills

• SAP
• Workday
• VTC (video teleconferencing) systems