Administrative Assistant – Plant Office Support

About the role

The Administrative Assistant is the primary point of contact for Chart Industries' New Iberia plant, ensuring smooth daily operations and supporting safety and compliance across departments.

Key responsibilities

• Greet visitors and vendors, manage sign‑in procedures, and route phone calls.
• Maintain conference room calendars, schedule meetings, and arrange catering and materials.
• Order and stock office and conference supplies; handle mail distribution, including certified mail.
• Distribute employee paychecks and create recognition materials such as Employee of the Month certificates.
• Assist with special projects, training administration, safety orientation scheduling, and audit documentation.
• Report weekly visitor/vendor hours for safety tracking and audit vendor liability certificates.
• Maintain and sanitize protective equipment and ensure clear handoff communication between locations.

Required profile

• High school diploma required; college coursework or degree preferred.
• 2–4 years of administrative or office support experience.
• Strong organizational, communication, and multitasking abilities.
• Ability to handle confidential information with discretion.
• Customer‑focused, professional demeanor.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.