Administrative Assistant – Perioperative Services (Full‑Time)

About the role

The Perioperative Services Administrative Assistant provides comprehensive secretarial and administrative support to the Nursing Director and Chief Nursing Officer. This full‑time, non‑exempt position ensures smooth daily operations, coordination of meetings, travel arrangements, and maintenance of critical nursing documentation.

Key responsibilities

• Type, proofread, edit, and disseminate correspondence, memos, reports, charts, and grant materials.
• Answer phones, screen calls, take messages, and direct inquiries appropriately.
• Maintain and update Nursing Policies & Procedures, route documents for committee approval, and post final versions on the hospital intranet.
• Manage scheduling for the Chief Nursing Officer, including meetings, appointments, and travel logistics.
• Support special projects with research, data preparation, and follow‑up tasks.
• Process expense reports, travel authorization forms, and ensure accurate cost‑center reporting in Kronos.
• Safeguard confidential information such as patient records, financial data, and staff details.
• Take minutes, prepare agendas, arrange rooms, meals, and other event logistics.

Required profile

• High school diploma or equivalent.
• Secretarial or office administration training.
• Minimum three years of secretarial experience, preferably in healthcare.
• Typing speed of 45‑55 words per minute.
• Proficiency with computer terminals and Microsoft Office applications.

Required skills

• Microsoft Office (Word, Excel, PowerPoint).
• Kronos time‑keeping system.