Administrative Assistant / Office Support

About the role

We are looking for an Administrative Assistant / Office Support professional to provide comprehensive clerical and records management services for the Department of Energy National Security Administration Y‑12 Field Office in Oak Ridge, Tennessee. The role is fully onsite and supports the Program Manager in daily office operations.

Key responsibilities

• Answer and direct incoming telephone calls, take messages, and manage visitor access.
• Process classified and unclassified correspondence using word processing, scanning, and faxing equipment in accordance with security procedures.
• Proofread documents for spelling, grammar, punctuation and formatting errors.
• Maintain records custody, coordinate archiving, inventory, disposition and destruction of documents.
• Schedule conference rooms, appointments, meetings and coordinate travel for Federal employees.
• Prepare, receive, store and handle classified documents following DOE Orders.
• Maintain correspondence logs and databases such as eDOCS and TOPIC.
• Create presentations, reports and charts using Microsoft PowerPoint, Word, Excel and Visio.
• Order office equipment maintenance and manage service contracts.
• Provide general administrative assistance and support for Management and Operating Contract documents.

Required profile

• High school diploma with at least six years of relevant administrative experience.
• U.S. citizenship required; Q clearance preferred.
• Demonstrated ability to handle classified information according to approved procedures.
• Strong attention to detail and ability to manage multiple tasks.

Required skills

• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel
• Microsoft Visio
• eDOCS
• TOPIC

What we offer

• Competitive hourly rate of $28‑$32.
• Full‑time onsite position at the Y‑12 Field Office.
• Opportunity to work in a secure government environment.