Administrative Assistant – Office Support in Poplar

About the role

The Administrative Assistant provides essential support to ensure the office runs smoothly. By handling calendars, travel arrangements, and communications, the role enables the team to focus on core activities with confidence and efficiency.

Key responsibilities

• Manage executive and team calendars, schedule appointments and coordinate meetings to avoid conflicts.
• Arrange domestic and international travel, including flights, accommodation and transportation.
• Operate a multi‑line phone system, direct calls, take messages and provide information as needed.
• Perform general clerical duties such as filing, data entry and records management.
• Coordinate meeting logistics, prepare agendas, reserve conference rooms and distribute materials.

Required profile

• High school diploma or equivalent; associate’s degree or higher preferred.
• Proven experience in general administrative or clerical roles, preferably in a professional office setting.
• Strong organizational abilities and the capacity to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Preferred: experience with travel booking platforms, corporate travel policies, and bilingual Spanish.

Required skills

• Proficiency with calendar management and scheduling software.
• Familiarity with Microsoft Office Suite.
• Familiarity with Google Workspace.
• Experience handling multi‑line phone systems.