Administrative Assistant – Office Support for Accounting Team

About the role

We are seeking a highly organized Administrative Assistant to support daily operations in our client’s South Jersey office. The role is pivotal in maintaining smooth schedules, records, and communications while providing administrative coordination for an accounting‑focused team.

Key responsibilities

• Coordinate daily administrative activities for leadership, accounting staff, and office personnel to ensure efficient workflow.
• Manage calendars, arrange meetings, schedule calls, and keep appointments up to date.
• Draft, edit, and distribute letters, reports, and other business documents with strong attention to formatting and accuracy.
• Maintain digital and paper filing systems, ensuring confidentiality and accessibility of records.
• Assist with new client onboarding by gathering documentation and tracking engagement progress.
• Monitor office supply levels and place replenishment orders.
• Update client information in internal databases and perform data entry and clerical tasks as needed.

Required profile

• Bachelor’s degree or equivalent combination of education and experience.
• 2+ years of administrative, office support, or related experience.
• Experience in professional services, accounting, legal, or financial environments is preferred.
• Excellent written and verbal communication, public relations, and interpersonal skills.
• Strong organizational, time‑management, and detail‑orientation abilities.

Required skills

• Advanced proficiency with Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint).

What we offer

• Access to a leading talent solutions firm with opportunities for contract, temporary, and permanent placements.
• Competitive compensation and benefits.
• Free online training and career development resources.