Administrative Assistant – Office Operations Support

About the role

We are seeking an organized Administrative Assistant to provide reliable support for daily office operations on a long‑term contract basis. The role involves managing multiple priorities, maintaining accurate records, and ensuring smooth workflows across various functions.

Key responsibilities

• Coordinate meetings, appointments and calendar updates to keep schedules accurate.
• Receive, sort and distribute incoming mail and office communications promptly.
• Prepare, revise and format business correspondence, reports and instructional materials.
• Organize and maintain digital and paper records for easy retrieval and secure storage.
• Support routine bookkeeping tasks, manage account documentation and keep financial records up‑to‑date.
• Enter data into internal systems, verify accuracy and assist with basic reporting.
• Provide administrative assistance for meetings and events, including logistics and material preparation.
• Monitor inventory, purchase office supplies and maintain a well‑stocked workplace.
• Review and submit expense documentation and arrange business travel in line with company procedures.

Required profile

• Proven experience providing administrative support in an office environment.
• Strong written communication skills for preparing correspondence and internal documents.
• Ability to handle inbound calls and front‑desk responsibilities.
• Comfortable managing calendars, scheduling meetings and coordinating travel or events.
• Basic bookkeeping knowledge and experience processing expense‑related documentation.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.

Required skills

What we offer

• Long‑term contract with competitive compensation.
• Access to benefits for contract professionals, including medical, vision, dental and life insurance.
• Opportunities for professional development through online training.