Administrative Assistant – Office Operations

About the role

Commonwealth Fusion Systems is seeking a proactive Administrative Assistant to join its Office Operations team. The role supports non‑executive leaders and broader business teams, ensuring smooth day‑to‑day office functions across multiple facilities.

Key responsibilities

• Provide administrative support to non‑ELT leaders, including meeting scheduling and travel coordination.
• Manage conference‑room bookings, resolve conflicts, monitor utilization, and prepare rooms for meetings.
• Coordinate team catering for onsite meetings and events, handling vendor management and dietary requirements.
• Serve as primary front‑desk coverage, greet visitors, and maintain a secure, professional front‑of‑house presence.
• Facilitate information flow across teams, answer routine operational inquiries, and direct staff to appropriate resources.
• Assist with special projects and team activities as assigned.

Required profile

• High School Diploma or GED required; Associate or Bachelor’s degree preferred or equivalent experience.
• 2–4 years of experience in administrative support, front‑desk operations, or office coordination.
• Demonstrated ability to manage competing schedules and operational requests accurately.
• Proven reliability, strong work ethic, and discretion in handling confidential matters.
• Excellent written and verbal communication skills with strong attention to detail.

Required skills

• Proficiency with Google Workspace (Google Calendar, Docs, Sheets).