Administrative Assistant

About the role

Catholic Charities of Long Island seeks a part‑time Administrative Assistant to support the Human Resources Director and help ensure smooth operations of the HR department.

Key responsibilities

• Provide administrative support, prepare correspondence, generate reports and conduct HR‑related research.
• Manage department mail, respond to general requests, and coordinate payroll action notices and employment requisitions.
• Maintain open positions tracking spreadsheet and position requisition book.
• Prepare vouchers for invoice payment, reconcile the Director’s credit card, and obtain liability and malpractice insurance certificates.
• Assist in planning HR recognition events and attend job fairs or open‑house recruiting events as needed.
• Provide reception desk coverage as part of the Shared Services Team.

Required profile

• High school diploma or equivalent.
• Two years of experience as an Administrative Assistant (preferred).
• Strong interpersonal skills for interacting with candidates, managers and team members.
• Excellent time‑management and organizational abilities, with flexibility to adapt to changing demands.
• Proficiency in Microsoft Office Suite.

Required skills

• Microsoft Office Suite