Administrative Assistant

About the role

The Consulting Engineers Group, Inc. is seeking an Administrative Assistant to support daily office operations at its Albuquerque, New Mexico location. This full‑time onsite role involves providing administrative support, coordinating office activities, and handling routine accounting and HR tasks.

Key responsibilities

• Provide general administrative support including filing, data entry, document preparation, and record maintenance.
• Manage phone calls, emails, and voicemail professionally, escalating urgent matters as needed.
• Schedule meetings, manage calendars, coordinate logistics, and prepare meeting materials.
• Prepare, edit, and distribute reports, presentations, memos, and internal communications.
• Maintain confidential records and organized filing systems, both electronic and physical.
• Coordinate with other offices on business‑related activities and handle mail, courier deliveries, and office supplies.
• Support employee activities, internal events, and office facility coordination.
• Update billing spreadsheets, assist with monthly credit‑card reconciliation, and support expense reports, invoices, and basic AP/AR tracking.
• Assist with employee onboarding and offboarding administrative processes and monitor unplanned absences.

Required profile

• High School Diploma required; Associate Degree or administrative coursework preferred.
• 1–3 years of administrative experience, including scheduling, document preparation, and office coordination.
• Experience supporting billing, expense tracking, or AP/AR functions preferred; HR administrative experience an advantage.
• Legally authorized to work in the United States without employer sponsorship.
• Willingness to travel up to four times per year.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Advanced Excel knowledge, including PivotTables, complex formulas, and data analysis.
• Basic accounting and record‑keeping skills.