Administrative Assistant

About the role

The Administrative Assistant provides essential support to staff and managers in a fast‑paced, collaborative environment. You will ensure smooth daily operations, manage communications, and help maintain an organized office setting.

Key responsibilities

• Provide administrative assistance for staff in the designated work location.
• Manage manager schedules, emails, and coordinate conference calls.
• Handle reception duties, including greeting visitors, answering phones, and directing calls.
• Open and close the office building each day (8 am‑5 pm, M‑F).
• Arrange meeting rooms, catering, and AV equipment for conferences.
• Maintain inventory of office and kitchen supplies.
• Support new‑hire desk set‑up in coordination with IT.
• Facilitate expense report submission and vehicle fleet management tasks.

Required profile

• Self‑motivated professional who thrives in a team atmosphere.
• Excellent communicator with strong judgment and the ability to prioritize multiple tasks.
• Detail‑oriented with solid written communication skills, including grammar and proofreading.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with SharePoint.
• Familiarity with Adobe Acrobat Pro.
• Basic knowledge of conference‑room AV equipment (a plus).