Administrative Assistant

About the role

We are seeking an Administrative Assistant to support daily sales and office operations in a fast‑moving environment. The role focuses on coordinating documentation, maintaining accurate records, and ensuring smooth communication, scheduling, and order‑related activities.

Key responsibilities

• Support the sales team and department leadership with a wide range of administrative and coordination tasks.
• Create and organize customer‑facing and internal documents such as quotes, proposals, and agreements.
• Enter and manage order information with high accuracy and maintain reliable records across office systems.
• Keep customer accounts, reporting data, and sales activity information up to date.
• Serve as a communication link between clients, sales staff, and internal departments.
• Coordinate calendars, meeting logistics, presentation materials, and routine correspondence.
• Monitor order status, pricing details, inventory availability, and delivery timing.
• Assist with new client setup and address questions or concerns by directing issues appropriately.
• Review documentation for completeness, accuracy, and proper filing.

Required profile

• Experience providing administrative support in an office, sales support, or customer‑facing environment.
• Strong data‑entry skills with close attention to detail.
• Ability to manage inbound calls, written communication, scheduling, and receptionist‑style responsibilities.
• Comfortable handling multiple priorities while meeting deadlines.
• Proficiency with standard office tools and efficient record‑keeping.
• Strong interpersonal skills with a customer‑service mindset.
• Clear written and verbal communication skills.

Required skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

What we offer

• Contract position with a reputable staffing firm.
• Opportunity to work closely with sales and operations teams.
• Professional development and training resources.