Administrative Assistant IV

About the role

Affirm is seeking a proactive Administrative Assistant IV to support two senior executives on the Engineering team. You will ensure their time is used efficiently by handling calendar management, travel, meeting preparation, and event coordination.

Key responsibilities

• Manage executive calendars across multiple time zones, schedule and de‑conflict meetings.
• Prepare meeting materials, draft agendas, create slide decks, and communicate with attendees.
• Attend meetings to manage Zoom, track action items, and follow up on deliverables.
• Coordinate team‑building events and onsite/offsite meetings.
• Partner with the Administrative Assistant for Consumer Engineering to align priorities and cross‑functional initiatives.
• Work with the Leadership Support Team to address broader organizational needs.
• Handle expense reports, travel bookings, document preparation, and budget reconciliation using Navan, Google Suite, and Microsoft Office.
• Explore AI tools to streamline processes and improve productivity.

Required profile

• 2‑4 years of relevant administrative experience.
• Ability to work independently and collaborate across teams.
• Experience in a fast‑growing, dynamic environment.
• Strong work ethic, professionalism, confidentiality, and sound judgment.
• Comfort handling conflict and providing diplomatic feedback.

Required skills

• Google Suite
• Microsoft Office
• Navan (travel and expense platform)
• Zoom