Administrative Assistant (Hourly, SCA)

About the role

PBG is seeking an experienced Administrative Assistant to provide high‑level support to OSHA’s Office of the Assistant Secretary and National Office Directorates. This full‑time, hourly position is based onsite in Washington, DC and operates under the Service Contract Act.

Key responsibilities

• Executive & Calendar Management – maintain leadership calendars, schedule meetings and conferences, prepare materials, attend meetings and provide summaries.
• Financial & Administrative Support – process accounts payable invoices in the New Core Financial Management System (NCFMS), order supplies following federal procurement rules, and oversee office equipment maintenance.
• Records & Systems Management – update OSHA directives using Microsoft Word and Excel, manage records in ARCIS, track training in Learning Link, and maintain databases and filing systems.
• Correspondence & Communication – receive, review, and track controlled correspondence in the Correspondence Tracking System (CTS), handle calls via Cisco CP‑8811 telephone system, and represent the office professionally.

Required profile

• Minimum 7 years of administrative or executive support experience, preferably within a federal agency.
• Ability to successfully complete a background investigation.

Required skills

• Microsoft Word
• Microsoft Excel
• ARCIS (Archives and Records Centers Information System)
• Learning Link (DOL electronic training system)
• New Core Financial Management System (NCFMS)
• Cisco CP‑8811 multi‑line telephone system
• Correspondence Tracking System (CTS)

What we offer

• Hourly rate of $39.97 with applicable Service Contract Act fringe benefits.
• Full‑time, non‑exempt position located onsite in Washington, DC.