Administrative Assistant – Homeowner Services (Seal Beach)

About the role

We are seeking an Administrative Assistant to support homeowner service activities and daily operational coordination for a contract position in Seal Beach, California. The role blends customer‑focused administrative duties with construction and office support, ensuring accurate records and a positive homeowner experience.

Key responsibilities

• Maintain and update homeowner records in digital and physical files.
• Respond to homeowner inquiries and service requests, routing and tracking issues.
• Prepare and distribute monthly homeowner information and assist with reporting.
• Coordinate with utility providers and internal teams for service updates and transitions.
• Create and distribute department documents such as memos, letters, meeting materials, and training resources.
• Process contracts, change orders, invoices, expense reports, and purchase receipts using company systems and e‑signature tools.
• Provide operational support for meetings, training sessions, field logistics, and job‑site posting requirements.
• Partner with Accounting, HR, Legal, IT, Purchasing, Sales Processing, and Office Services to keep projects moving forward.
• Track supply needs, arrange team materials, and assist with inventory, rentals, and dumpster scheduling.
• Manage schedules and generate project‑related reports via project‑management platforms.

Required profile

• Detail‑oriented and highly organized with strong data‑entry accuracy.
• Excellent written and verbal communication skills.
• Ability to handle inbound calls and written communications professionally.
• Comfortable coordinating multiple tasks, deadlines, and cross‑functional requests in a fast‑paced environment.
• Experience in an office, construction, property, or customer‑service setting.

Required skills

• Proficiency with standard office software (e.g., Microsoft Office).
• Familiarity with document‑management, reporting, and electronic‑signature tools.