Administrative Assistant – General Affairs (Temp)

About the role

We are seeking a temporary Administrative Assistant to support the General Affairs Department of a Japanese government‑related organization in New York. The role combines front‑office duties with executive support, operating in a hybrid schedule of three days onsite and two days remote.

Key responsibilities

• Greet visitors, provide refreshments, and manage reception duties.
• Answer and direct incoming calls and respond to general office email inquiries.
• Provide executive assistance to the Office Director, including calendar management and appointment scheduling.
• Coordinate internal communications, meetings, and visitor arrangements.
• Handle procurement requests, compile reports, and maintain filing systems.
• Perform data entry, manage accounting‑related paperwork, and oversee document approvals.
• Communicate with external vendors, service providers, and building management.
• Manage mailing/shipping, meeting rooms, audiovisual equipment, office supplies, and newspaper subscriptions.
• Support overall office operations and administrative functions as needed.

Required profile

• Professional communication in English and Japanese, both verbally and in writing.
• Service‑oriented mindset with strong attention to detail.
• Ability to adapt to changing priorities and support a wide range of office tasks.
• Excellent organizational, multitasking, and problem‑solving abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Familiarity with AI tools such as Microsoft Copilot or similar applications

What we offer

• Competitive hourly wage of $24.50
• Hybrid work arrangement (3 days onsite, 2 days remote)
• Opportunity to work in an international, government‑related environment