Administrative Assistant – Front Desk & Office Support

About the role

This position supports the daily operations of a finance company in Chicago, handling both front‑desk duties and internal administrative tasks. The role is ideal for a detail‑oriented professional who can work independently while maintaining a high level of service for visitors and staff.

Key responsibilities

• Manage front‑desk operations, greet guests, and answer incoming calls professionally.
• Coordinate complex scheduling and calendar management using Microsoft Outlook.
• Provide document preparation, data entry, and general administrative support to team members.
• Handle incoming and outgoing mail, packages, and office correspondence.
• Maintain office organization, supplies, and the upkeep of common areas.
• Assist with meeting coordination, including preparing materials and setting up conference rooms.
• Support internal processes and perform ad‑hoc administrative tasks as needed.

Required profile

• 2–3 years of prior administrative or office support experience.
• Professional demeanor with excellent communication skills.
• Ability to work independently, take initiative, and manage multiple tasks.
• Strong organizational skills and attention to detail.
• Experience in a financial environment is a plus but not required.

Required skills

• Microsoft Outlook
• Microsoft Office

What we offer

• Competitive salary range of $60,000 – $70,000 per year.
• Benefits package including medical insurance, paid time off, and 401(k) plan.
• Consistent schedule of 7:30 AM – 4:30 PM.