Administrative Assistant for Student Life

About the role

The Administrative Assistant supports the Butler Center for Service and Leadership within the Student Life team at the University of Miami. Reporting to the Center Director, the role ensures smooth financial and administrative operations for student organizations and campus programs.

Key responsibilities

• Monitor revenue and expenditures, prepare monthly financial reconciliation reports, and maintain budgets for all Center accounts (45% of time).
• Process purchasing, travel, requisitions, expense reimbursements, and manage accounts payable/receivable.
• Assist approximately 30 student organizations with procedural and funding issues.
• Manage purchasing card transactions and act as liaison with vendors and university departments.
• Oversee work schedules, approve student hours in Workday, and support performance evaluations.
• Provide day‑to‑day customer service for students, faculty, and staff, and handle administrative tasks for the Center (30% of time).

Required profile

• Experience with budgeting, financial reconciliation, and accounts payable/receivable.
• Familiarity with university‑wide systems such as Workday.
• Strong organizational skills and ability to support multiple student groups.

Required skills

• Workday

What we offer

• Opportunity to contribute to student leadership and community service initiatives.
• Collaborative environment within the Division of Student Affairs.