Administrative Assistant, Corporate Communications

About the role

The Administrative Assistant will provide high‑level support to the VP, Global Head of Communications and their Operating Committee, ensuring smooth day‑to‑day operations for the executive leadership team. This position demands professionalism, discretion, and strong organizational skills in a fast‑paced, collaborative environment.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate conference calls, video meetings, rooms, and catering.
• Arrange domestic and international travel, handle itineraries, and make real‑time adjustments.
• Prepare, track, and submit expense reports accurately and promptly.
• Screen and prioritize incoming communications, acting as the first point of contact.
• Support Global Heads of Communications with meeting preparation and administrative needs.
• Coordinate logistics for team meetings and global calls, including agenda and material preparation.
• Order supplies, manage technology requests, handle mail distribution, and coordinate courier services.
• Liaise with internal support functions such as IT to ensure seamless operations.
• Execute special projects and ad‑hoc requests as assigned by leadership.
• Maintain strict confidentiality when handling sensitive information.

Required profile

• Bachelor's degree or equivalent work experience.
• 2‑4+ years of experience in administrative support.
• Demonstrated expertise in calendar management.
• Experience in banking or financial services is a plus.

Required skills

What we offer

• Competitive total rewards including salary range $55,000‑$90,000 USD per year.
• Flexible benefits such as 401(k) matching, health, dental, vision, life and disability insurance.
• Paid time off and opportunities for discretionary variable compensation.
• Leadership support for professional development.
• Dynamic, collaborative, high‑performing team environment.