Administrative Assistant – Accounts Payable

About the role

We are looking for an organized, detail‑oriented Administrative Assistant to support our Accounts Payable function at AIR Control Concepts in Norfolk, Virginia. The role involves processing vendor invoices, maintaining records, and providing general administrative assistance across departments.

Key responsibilities

• Review, enter and verify vendor invoices in the ERP system, communicating any discrepancies.
• Create and manage purchase orders as needed.
• Perform general office duties such as filing, copying, scanning, and document preparation.
• Maintain accurate records using service software and generate reports.
• Provide data‑entry and administrative support to various departments.

Required profile

• High school diploma or equivalent.
• Strong verbal and written communication skills.
• Ability to work independently and collaborate with other teams.
• Self‑motivated with good judgment and discretion.
• Organizational, analytical and problem‑solving abilities.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience with ERP systems (Infor FACTS or Oracle Fusion preferred).
• Understanding of accounts payable processes.

What we offer

• Competitive hourly wage $20‑$23.
• Health, dental, vision and life insurance.
• 401(k) with company match.
• Paid time off, holidays and employee assistance program.
• Opportunities for training and professional development.