Administrative Assistant - Academic and Alumni Services

About the role

The University of Miami School of Communication is seeking a full‑time Administrative Assistant to support the Office of Academic and Alumni Services. Reporting to the Manager of Programs, Academic Affairs, the role provides clerical, operational and financial assistance to ensure smooth office functioning.

Key responsibilities

• Coordinate travel for the Associate Dean and arrange school tours.
• Provide administrative support including drafting, editing, filing, printing, copying, scanning, and managing mass mailings.
• Manage office services such as reception, telephone, mail, fax, email, copying equipment, and procurement and inventory of office supplies.
• Maintain calendars, prepare reports, and handle routine clerical tasks and student services.
• Answer calls, greet visitors, direct inquiries, and manage phone messages.
• Create various reports as assigned by the Associate Dean.
• Order office supplies and promotional materials, ensuring availability of forms for students and advisors.
• Lead work assignments of support staff and student workers; oversee student employees.
• Assist in coordinating Dean Student Circle meetings and student engagement activities.
• Design and analyze surveys to improve the university experience.
• Support scholarship submissions, event planning, and other duties as needed.

Required profile

• High School Diploma or equivalent; Bachelor’s degree preferred.
• Minimum one year of relevant administrative experience; two years of progressive experience preferred.

Required skills