Academy Team Administrator – Operations

About the role

The Academy Team Administrator provides comprehensive administrative and operational support for the Pre‑Formation and Formation age groups, ensuring smooth day‑to‑day delivery of academy programming in line with MLS standards and club expectations.

Key responsibilities

• Deliver full administrative and operational assistance for training, fixtures, tournaments, showcases and special events across assigned age groups.
• Coordinate and maintain phase‑specific schedules, calendars and communications using Teamworks and other club platforms.
• Serve as the primary contact for players, parents, coaches and support staff, handling inquiries and providing timely updates.
• Maintain accurate academy records, player files, attendance logs, registration documentation and operational reports.
• Support the Head of Academy Operations on academy‑wide projects, MLS events, tournaments and travel arrangements.
• Facilitate player registration processes with MLS, U.S. Soccer and relevant federations, ensuring compliance with roster regulations and safeguarding standards.
• Collaborate with internal departments such as facilities, groundskeeping, security and medical staff to guarantee operational readiness.

Required profile

• Highly organized, proactive and detail‑oriented.
• Experience supporting elite youth soccer environments or similar sports academies.
• Strong communication skills to coordinate with players, families, coaches and external stakeholders.
• Ability to manage multiple schedules, registrations and compliance requirements simultaneously.

Required skills

• Teamworks (club communication and scheduling platform).