Virtual Assistant (Remote)

About the role

CareerSwift is looking for an organized and proactive Virtual Assistant to provide remote administrative support across the company. You will help keep information organized, maintain internal records, coordinate schedules, and handle a variety of recurring operational tasks.

Key responsibilities

• Provide day‑to‑day administrative support to the CareerSwift team, including calendar management, meeting coordination and reminders.
• Organize documents, spreadsheets, folders and internal records; enter, update and verify information in company systems.
• Prepare simple reports, presentations and spreadsheets; support data collection and basic research tasks.
• Monitor shared inboxes, assist with CRM updates, contact lists and internal trackers.
• Coordinate information between team members, prepare meeting materials and follow up on action items.

Required profile

• Strong organizational and time‑management skills with high attention to detail.
• Excellent written and verbal communication, comfortable working independently in a remote environment.
• Basic proficiency with Microsoft Office or Google Workspace and confidence using spreadsheets, email and web‑based tools.
• Ability to prioritize multiple tasks, meet deadlines and learn new systems quickly.

Required skills

• Microsoft Office
• Google Workspace
• CRM or project‑management tools (e.g., Slack, Notion, Trello, Asana)

What we offer

• Fully remote work environment with exposure to operations, customer experience, marketing and product teams.
• Hands‑on experience in a growing technology company using AI‑powered tools.
• Supportive and collaborative team with opportunities to expand responsibilities.