Transaction Coordinator - Real Estate & Property Management

About the role

An experienced and detail-oriented Transaction Coordinator is sought to manage real estate transactions, documentation, deadlines and administrative workflows for a US-based real estate or property management business. The ideal candidate coordinates transactions from contract acceptance through closing, manages transaction documents, communicates with multiple stakeholders and ensures deadlines and compliance requirements are met.

Key responsibilities

• Coordinate real estate transactions from contract acceptance through closing.
• Prepare, organize, review and maintain purchase agreements, contracts, disclosures and other transaction documents.
• Track deadlines, contingencies, inspections, appraisals and closing dates.
• Coordinate with buyers, sellers, agents, lenders, title companies, escrow officers and attorneys, and follow up on documents, signatures and approvals.
• Maintain accurate transaction files, digital records and compliance documentation, and monitor progress with regular status updates.
• Assist with property listings, listing documentation, lease administration, tenant documentation and property administration.
• Maintain CRM records, property databases and transaction management systems; identify potential delays and follow up proactively.
• Assist with closing coordination and generate transaction reports.

Required profile

• Previous experience as a Real Estate Transaction Coordinator, Closing Coordinator or Real Estate Operations Assistant.
• Strong understanding of the US real estate transaction and closing process.
• Hands-on experience managing real estate contracts, disclosures and transaction documentation.
• Knowledge of purchase agreements, contingencies, inspections, title and escrow processes.
• Experience coordinating with agents, buyers, sellers, lenders and title companies.
• Excellent written and verbal English, strong organization and attention to detail.
• Ability to manage multiple transactions and competing deadlines.
• Experience supporting US-based real estate agents, brokerages or property management companies.

Required skills

• Preferred tools: Lofty, AppFolio, Lodgify, Dotloop / DocuSign, SkySlope.
• Real estate transaction coordination, contract and document management, closing and escrow coordination, deadline tracking, CRM and database management, stakeholder communication, reporting and follow-up.