Senior Planner, Conferences Executive Speaker Management

About the role

Gartner is looking for a Senior Planner for its Speaker Sourcing and Management team, supporting the onboarding and logistical coordination of invited guest keynotes and case study speakers at Gartner Conferences. The role reports to the Sr. Manager, External Speaker Management, who oversees the executive speaker sourcing strategy. The position is listed as hybrid.

Key responsibilities

• Coordinate and prepare all executive speakers before the conference, making sure they meet legal requirements and collect marketing materials and slide decks.
• Manage systems, databases and spreadsheets.
• Communicate speaker permissions and expectations with internal teams such as content, housing, registration and program management.
• Ensure deadlines are met by speakers and internal teams.
• Screen submissions for potential speakers.
• Host guest speakers and manage an exceptional on-site experience.
• Troubleshoot problems proactively during the planning cycle and on site.
• Assist with strategic projects that shape the organization's operations.

Required profile

• Bachelor's degree preferred.
• 2-3 years of professional work experience.
• High sense of urgency and ability to prioritize.
• Excellent customer service and communication skills.
• Exceptional attention to detail and proactive problem-solving.
• Proven ability to master new systems and tools.
• Outstanding written and verbal communication skills.

What we offer

• Base salary estimated between 55,000 and 83,000 USD, depending on experience and location.
• Annual bonus plan or role-based, uncapped sales incentive plan.
• Generous PTO and a 401(k) match up to 7,200 USD per year.
• Opportunity to buy company stock at a discount.
• Hybrid work environment.