Conference Planner, Production Experience & Marquee Content

About the role

Gartner is looking for a Conference Planner to join its Production Experience Center of Excellence in Irving, Texas. The role supports the global Destination Conference portfolio and provides administrative, logistical and organizational support for the planning, pre-production and on-the-ground execution of multiple conferences, events and projects. It suits someone who thrives in a fast-moving environment with keen attention to detail.

Key responsibilities

• Support project management for Gartner's keynote sessions, working with internal stakeholders and external vendors across conference portfolios
• Use best practices to support live conference and event production planning
• Schedule and attend pre-production and onsite meetings, often out of hours, and act as the Production Experience team's representative
• Manage production timelines, milestones, show flow documents and logistics
• Prepare correspondence and forms such as contact reports, briefing documents, logistics arrangements and script management instructions
• Coordinate rehearsals, AV setups, crew catering and other on-site activities
• Work with partners and vendors on visual assets, staging, scenic, graphics, audio, animation and creative media, while upholding Gartner's brand
• Track and prepare versions of scripts and graphics for conferences worldwide
• Communicate with AV agencies, creative agencies, speakers, coaches, freelancers and writers
• Assist with budget reconciliation and vendor invoice processing, and maintain documentation, feedback and debrief reports
• Pursue process improvements, handle multiple concurrent projects, support internal corporate events and travel domestically and internationally

Required profile

• Bachelor's degree or equivalent work experience
• 1 year of experience in a related field and industry
• Project and budget management experience required
• Understanding of live conference production and creative content creation preferred; C-level experience desirable
• Agency experience advantageous
• Ability to travel domestically and internationally

Required skills

• Excellent written and oral communication and interpersonal skills
• Strong time management, multitasking and organizational skills
• Executive presence, self-motivation and collaboration

What we offer

• Base salary estimated between 50,000 and 74,000 USD, with an annual bonus or uncapped sales incentive plan
• Generous PTO and a 401(k) match up to 7,200 USD per year
• Opportunity to buy company stock at a discount
• Hybrid work environment