Senior Executive Assistant – Executive Office

About the role

We are seeking a Senior Executive Assistant to provide confidential, high‑level administrative and project support to the President and Chief of Staff in the Office of the President. The role ensures seamless executive operations by managing complex schedules, preparing high‑quality materials, coordinating engagements, and serving as a trusted point of contact for internal and external stakeholders.

Key responsibilities

• Manage the President’s daily calendar and travel logistics, proactively resolving conflicts and ensuring optimal scheduling.
• Handle correspondence, phone calls, and visitor coordination with professionalism and confidentiality.
• Prepare briefing materials for meetings and track deadlines, approvals, and follow‑ups.
• Set up meetings and conference calls, arrange complex travel, off‑site meetings, and events, including audiovisual needs.
• Develop and maintain sensitive paper and electronic filing systems and department organization charts.
• Assist in creating presentations and spreadsheets, compiling information and status reports as needed.
• Administer SharePoint sites and other collaboration tools, providing minor technical assistance for hybrid meetings.
• Coordinate Bank‑sponsored activities and events, ensuring timely communication and execution.

Required profile

• High school diploma or equivalent.
• Minimum six years of executive‑level support experience.
• Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel) and collaboration tools such as Teams and WebEx.
• Demonstrated ability to manage highly sensitive, confidential information with discretion.
• Strong written and oral communication skills and the ability to interact effectively across all organizational levels.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Teams
• WebEx
• SharePoint

What we offer

• Salary range $64,000 – $78,000 per year.
• Medical, prescription, dental, and vision insurance with no waiting period.
• 401k/Thrift Plan with generous employer match and employer‑funded pension plan.
• Paid vacation, sick time, and holidays.
• Free onsite 24/7 fitness center with classes and locker facilities.
• Onsite cafeteria and coffee shop.