Senior Administrative Assistant – Full Time

About the role

The University of Miami’s Bascom Palmer Eye Institute in Naples is seeking a Senior Administrative Assistant to provide comprehensive clerical and office support for department leadership and staff.

Key responsibilities

• Manage calendars, schedule appointments, and coordinate meetings, including taking detailed minutes.
• Prepare reports, charts, budgets, and presentation materials from complex or confidential data.
• Handle phone inquiries, greet visitors, and route communications on behalf of department leadership.
• Arrange travel, reservations, and accommodations for staff as needed.
• Maintain department filing systems and ensure compliance with university policies.

Required profile

• High School Diploma or equivalent.
• Minimum three years of relevant administrative experience.
• Demonstrated learning agility and ability to adapt to changing priorities.
• Strong teamwork orientation and collaborative mindset.
• Technical proficiency with office software and related computer applications.

Required skills

• Office software (e.g., word processing, spreadsheets, presentations).
• General computer applications for data analysis and reporting.

What we offer

• Competitive salary.
• Comprehensive benefits package including medical, dental, and tuition remission.