Scanner/Indexer – Mailroom & Records Management

About the role

The State of Georgia is seeking a reliable Scanner/Indexer to support mailroom and records‑management functions. You will handle incoming mail, prepare documents for scanning, and ensure accurate indexing for easy retrieval.

Key responsibilities

• Open, sort, date‑stamp, and separate incoming mail and paper documents.
• Identify time‑sensitive legal and FOIA requests and route them promptly.
• Prepare documents for scanning, ensure legibility, and perform scanning and indexing by division and document type.
• Maintain scanner cleanliness and prepare scanned files for archival storage.
• Collect and apply postage to outgoing mail and coordinate daily courier pick‑up.
• Deliver files, forms, and publications to internal divisions and external entities.
• Order office supplies, inventory forms and letterhead, and perform other related duties as assigned.

Required profile

• High School Diploma.
• At least one year of professional mailroom experience.
• Preferred: some college education and experience with document imaging software.

Required skills

• Basic knowledge of Microsoft Outlook, Word, and Excel.
• Proficiency in operating office equipment, high‑volume mail processors, and folder/inserters.
• Experience with scanning and indexing documents.
• Ability to use document imaging software.

What we offer

• Competitive salary range of $37,000‑$42,000 per year.
• Comprehensive benefits package for all career stages.
• Opportunity to serve the public and impact the lives of over 10 million Georgia citizens.