Receptionist / Front Desk Coordinator

About the role

Prudent Engineering is seeking a Receptionist/Front Desk Coordinator for its Syracuse office. The role serves as the first point of contact for visitors, clients, and employees, managing front‑desk operations and providing general administrative support in a fast‑paced environment.

Key responsibilities

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Answer and direct incoming phone calls and emails.
• Maintain the front desk and common areas to ensure they are organized and presentable.
• Schedule appointments, meetings, and conference‑room bookings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide general administrative support such as data entry, filing, copying, and document preparation.
• Maintain office supplies and place orders when necessary.
• Assist with processing insurance requests and provide status updates.
• Support onboarding and other HR‑related administrative tasks.

Required profile

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• 1–3 years of administrative, receptionist, or front‑desk experience preferred.
• Strong communication and customer‑service skills.
• Excellent organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Valid NYS driver’s license.

Required skills

• Proficiency with Microsoft Office (Word, Excel, Outlook).

What we offer

• Compensation range of $18–20 per hour.
• Medical, dental, and vision insurance.
• 401(k) with company match.
• PTO plus paid holidays.
• Opportunities for career advancement.