Programme Management Assistant

About the role

The Programme Management Assistant will support the Chief of the Rule of Law Unit within the Executive Office of the Secretary‑General, providing high‑level administrative, logistical and secretarial assistance to senior United Nations officials.

Key responsibilities

• Prepare draft memoranda, notes and letters for signatures of senior UN officials including the Secretary‑General.
• Assist in drafting reports, correspondence and responses to complex information requests.
• Ensure background materials are available for meetings and manage stakeholder information using management information systems.
• Liaise with offices of senior officials across the UN Secretariat and wider system on programmes, meetings, retreats and administrative matters.
• Coordinate logistical aspects of meetings, including invitations, attendance monitoring and technical arrangements for remote and hybrid formats.
• Process incoming and outgoing correspondence, maintain logs, monitor pending actions and convey directives, status updates and urgent operational issues to the Chief.

Required profile

• Proven experience providing administrative and secretarial support to senior officials in an international or multilateral environment.
• Excellent written communication skills with the ability to draft formal documents.
• Strong organizational abilities and attention to detail in managing information and logistical arrangements.
• Capacity to handle confidential and sensitive information with discretion.

Required skills